How To Change On Outlook 2018 For Mac

If you want to change the primary time zone, you'll need to change the Time Zone on the Mac. Unlike in Outlook for Windows, you can't swap time zones. If you want to swap zones, you need to change the time zone on the Mac and change the secondary zone in Outlook. How to change font in Outlook for Mac. Click the Outlook tab, then Preferences. Want to buy an EV in 2018? Here are the best electric cars for sale in the UK.

Updated: June 2019

This article explains how to do some of the more popular formatting tasks, such as changing the font, embedding a link, showing or hiding paragraph marks, and pasting text and images into your email message.

Change the font

The default font is Calibri (Body) 11, but you can change this.

How
  1. Highlight the text where you want to change the font.

  2. Select the font and font size from the drop-down lists.

  3. Add some color by selecting the Font Color button and choosing a color.

For information on changing font sizes, see Change the font size in Outlook for Mac.

Embed a link

Hyperlinked text is underlined and displayed in a blue font, but you can edit the font, size, color, and style.

  1. Highlight the word or words that you want to turn into a link.

  2. Click Link.

  3. Enter the URL that you want to use, and then click OK. The text you selected earlier becomes a hyperlink that the recipient selects to go directly to the web page.

  4. To edit the URL, right-click or Ctrl+click the hyperlinked text, and select Hyperlink > Edit Hyperlink.

  5. To edit the format of the hyperlink, select the hyperlinked text and click any of these buttons to apply formatting.

Paste text and images into your message

  1. Select and copy the content you want to add to your message.

  2. Go to your email message, and select Edit > Paste.

  3. At the bottom of the pasted text you'll see a paste control icon. Click it to reveal your paste options

    • Keep Source Formatting keeps all of the original formatting and images.

    • Match Destination Formatting changes the font to match what you're using in your message. Images are unchanged.

      Tip: If the font size increases when you paste text into your message, use this paste option to solve the problem.

    • Keep Text Only removes all of the formatting and images and leave only the text.

  4. Select the desired choice.

Add a list

You select your bullet or number format by using the list buttons on the ribbon. You can also promote or demote sections of the list with the indent buttons to create a nested list.

  1. Place your cursor where you want a bulleted list.

  2. On the Message tab, click the arrow next to Bullets or Numbering.

  3. Choose a bullet or number style and start typing. Here's an example of the bullet styles available.

  4. Press Enter every time you want a new bullet, or press Enter twice to end the bulleted list.

Tip: When you start a paragraph with an asterisk and a space (* ) or with number 1 and a period (1.), Outlook displays the AutoCorrect Options button and begins building a bulleted or numbered list. If you don't want a bulleted or numbered list, click the AutoCorrect Options button, and then click Stop Automatically Creating Bulleted Lists or Stop Automatically Creating Numbered Lists.

Create a custom bullet

You can create a custom bullet from an image.

  1. Create a bulleted list.

  2. Right-click on a bullet and select Bullets and numbering > Customize.

  3. Choose an image to use as a bullet.

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Insert a table

You can insert a table by specifying the number of rows and columns. You can also insert larger tables or tables with custom width behaviors.

Here's the most basic way to insert a table:

  1. Place your cursor where you want the table.

  2. On the Message tab, click Table and select the number of rows and columns for your table.

  3. Click and the table appears in the message.

For larger tables or for more control over the columns, use the Insert Table command instead:

  1. On the Message tab, click Table, and then click Insert Table.

  2. Under Table Size, select the number of columns and rows.

  3. In AutoFit Behavior, you have three options for setting how wide your columns are:

    • Initial column width: You can let Outlook automatically set the column width with Auto, or you can set a specific width for all of your columns.

    • AutoFit to contents: This will create very narrow columns that will expand as you add content.

    • AutoFit to window: This automatically changes the width of the entire table to fit the size of your document.

  4. If you want each table you create to look like the table you’re creating, check Set as default for new tables.

  5. Click OK.

When you click in the table, the Table Design and Layout tabs appear. On the Table Design tab, choose different colors, table styles, add or remove borders from the table. On the Layout tab, you can add or delete rows or columns, merge cells, or resize tables.

Copy formatting from one location and apply it to another

You can quickly apply the same formatting, such as color, font style and size, and border style, to multiple pieces of text or graphics, from one location to another.

  1. Select the text or graphic that has the formatting that you want to copy.

  2. On the Message tab, click Format Painter .

    Tip: To change the format of multiple selections in your document, you must double-click .

  3. Use the brush to paint over a selection of text or graphics to apply the formatting.

Show or hide paragraph marks

When composing an email message, you might see some symbols within your text. These are actually formatting marks, such as dots (for spaces) or arrows (for tab characters) in Outlook. Formatting marks assist with text layout. They do not appear on a printed message.

Note: The screen shots in this section were taken in Outlook 2016. Your view might be slightly different, but unless otherwise noted, the functionality is the same.

Note: When you turn formatting marks on or off, your choice remains in effect for all subsequent messages you compose, reply to, or forward.

To quickly show or hide paragraph marks, on the Message tab, click .

See Also

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Office for Mac that comes with an Office 365 subscription is updated on a regular basis to provide new features, security updates, and non-security updates. The following information is primarily intended for IT professionals that are deploying Office for Mac to the users in their organizations.

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Note

  • Starting with Version 16.21, Microsoft Teams will be installed by default for new installations if you're using the Office suite install package. For more information, see Microsoft Teams installations on a Mac.
  • For security reason, Microsoft has deprecated the use of SHA-1. Learn more
  • Starting with the 16.17 release in September 2018, this information also applies to Office 2019 for Mac, which is a version of Office for Mac that’s available as a one-time purchase from a retail store or through a volume licensing agreement.
  • The update history information for version 16.16 and earlier also applies to Office 2016 for Mac, which is also a version of Office for Mac that’s available as a one-time purchase. Older versions up to and including 16.16 can be activated with an Office 2016 for Mac volume license. You can’t activate version 16.17 or later with an Office 2016 for Mac volume license. For information about Office 2016 for Mac releases from September onward, see Release notes for Office 2016 for Mac
  • For information about the features, security updates, and non-security updates that are included in a given release of Office for Mac, see Release notes for Office for Mac.
  • If you want early access to new releases, join the Office Insider program.

Most current packages for Office for Mac

The following table lists the most current packages for the Office suite and for the individual applications. The Office suite includes all the individual applications, such as Word, PowerPoint, and Excel. All packages are 64-bit only. The build date is listed in parentheses, in a YYMMDD format, after the version number. The install package is used if you don't have the application already installed, while the update package is used to update an existing installation.

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To view release notes, see Release notes.

August 13, 2019

Version 16.28 (19081202)

ApplicationDownload linksSHA-256 hash for install package
Office suite
(with Teams)
Install package
F976629015ACE1EA4E7718C3080FD46B5E1D2518DCB9BBA21089F852543ADD54
Office suite
(without Teams)
Install package
1C5F385D0A7D0B613D77FE6DA77F428A5911D2D4075002B34415D567E71B5AEA
Word
Install package
Update package
0EB8D554C22047A543E3ED0433AEF41B6E5B9C32EECD5ACBDD12D30564CB3410
Excel
Install package
Update package
5A20C5DAB6ECE7CFEFAD8C1DB1476B0EF05282752C93A6558764FB6417F24E35
PowerPoint
Install package
Update package
7C8DE3782F0814DCB08D0EAC381E6FE70660B416027D9F76C53BE0E4DDDC8418
Outlook
Install package
Update package
76AE489DB7A5BA56A908E0BC6330C28A0E7CB9760A13B9F47C4B44ACAE7224B8
OneNote
Update package
Not applicable

Most current packages for other Mac programs from Microsoft

The following table provides information about the most current packages, including a download link, for other Mac programs from Microsoft that may be of interest to IT professionals. The build date is listed in parentheses, in a YYMMDD format, after the version number.

Note: Microsoft AutoUpdate (MAU) release information has moved to the MAU Release History page.

ProgramVersionPackageMore informationSHA-1/ SHA-256 hash
Skype for Business
16.24.0.191
Download
The latest version was released on January 31, 2019.
Latest updates
B35E2BE81C90D9E0ABFE1EC3A9384A3DE826C35D9F1304C111C56D5B44BB2A72
Remote Desktop10.2.9DownloadThis install package is 64-bit.
What's new
ffed37daf89803c40f59e61a539d4e0a347ac2dee7070a523b44cf69bb9221cd
Intune Company Portal1.5 (52.1805002.000) [180509]DownloadWhat's new in Microsoft Intune6aa67dc0accea7a3745e29133d2591568ff9f1cb
Microsoft SharePoint On-Premises Safari Browser Plugin for Office 2016 for Mac
15.32.0 (170309)
Download
This install package is 64-bit.
45af4855ee23157b8f0a909e60a7e97865d1f8c0

Release history for Office for Mac

The following table provides release history information and download links for Office for Mac. The table is ordered by release date, with the most recent release date listed first. The build date is listed in parentheses, in a YYMMDD format, after the version number. All releases after August 22, 2016 are 64-bit only. All releases prior to August 22, 2016 are 32-bit only.

How To Change On Outlook 2018 For Mac

Note

Download links are only provided for the most recent releases.

Release dateVersionInstall packageUpdate packages
August 13, 2019
16.28 (19081202)
Office suite (with Teams)
Office suite (without Teams)
Word, Excel, PowerPoint, Outlook, OneNote
July 16, 2019
16.27 (19071500)
Office suite (with Teams)
Office suite (without Teams)
Word, Excel, PowerPoint, Outlook, OneNote
June 11, 2019
16.26 (19060901)

May 14, 2019
16.25 (19051201)

April 16, 2019
16.24 (19041401)

March 27, 2019
16.23.1 (19032603)
March 12, 2019
16.23.0 (19030902)

February 20, 2019
16.22 (19022000)


January 24, 2019
16.21 (19011700)
January 16, 2019
16.21 (19011500)
December 11, 2018
16.20 (18120801)
November 13, 2018
16.19 (18110915)
October 16, 2018
16.18 (18101400)
September 11, 2018
16.17 (18090901)
August 14, 2018
16.16 (18081201)
July 10, 2018
16.15 (18070902)
June 13, 2018
16.14.1 (18061302)
June 12, 2018
16.14.0 (18061000)
May 24, 2018
16.13.1 (18052304)
May 23, 2018
16.13.1 (18052203)
May 15, 2018
16.13.0 (18051301)
April 11, 2018
16.12.0 (18041000)
March 19, 2018
16.11.1 (18031900)
March 13, 2018
16.11.0 (18031100)
February 13, 2018
16.10.0 (18021001)
January 26, 2018
16.9.1 (18012504)
January 18, 2018
16.9.0 (18011602)
December 12, 2017
15.41.0 (17120500)
November 14, 2017
15.40.0 (17110800)
October 10, 2017
15.39.0 (17101000)
September 12, 2017
15.38.0 (17090200)
August 15, 2017
15.37.0 (17081500)
July 21, 2017
15.36.1 (17072101)
July 11, 2017
15.36.0 (17070200)
June 16, 2017
15.35.0 (17061600)
June 13, 2017
15.35.0 (17061000)
May 16, 2017
15.34.0 (17051500)
April 11, 2017
15.33.0 (17040900)
March 14, 2017
15.32.0 (17030901)
February 16, 2017
15.31.0 (17021600)
January 11, 2017
15.30.0 (17010700)
December 15, 2016
15.29.1 (16121500)
December 13, 2016
15.29.0 (16120900)
November 17, 2016
15.28.0 (16111700)
November 15, 2016
15.28.0 (16111501)
November 15, 2016
15.28.0 (161113)
October 11, 2016
15.27.0 (161010)
September 16, 2016
15.26.1 (160916)
September 13, 2016
15.26.0 (160910)
August 26, 2016
15.25.1 (160826)
August 22, 2016
15.25.0 (160817)
August 22, 2016
15.25.0 (160818)
July 12, 2016
15.24.0 (160709)
June 25, 2016
15.23.2 (160624)
June 18, 2016
15.23.1 (160617)
June 14, 2016
15.23.0 (160611)
May 13, 2016
15.22.1 (160512)
May 10, 2016
15.22.0 (160506)
April 12, 2016
15.21.1 (160411)
March 16, 2016
15.20.0 (160315)
February 16, 2016
15.19.1 (160212)
January 12, 2016
15.18.0 (160109)

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